Events Coordinator

The Events Coordinator is a key member of the operations team, responsible for the successful support and execution of signature events, programs, and committees. This role requires strong organizational skills, proactive problem-solving, and the ability to collaborate effectively with TAI team, members, and third-party vendors. The ideal candidate will have a passion for event management, a customer-first mindset, and the flexibility to adapt to a dynamic, fast-paced environment.

This is an excellent opportunity for an early career professional who is detail-oriented and driven to contribute to the success of impactful events and programs. If you thrive in a collaborative environment and have a passion for event coordination and community development, we encourage you to apply!

Key Responsibilities

Signature Event & Program Support

• Support the planning and execution of TAI events and programs
  • • Be a liaison with vendors through F&B selections, AV, space allocation, site materials, etc
    • Manage the registration process and day-of logistics including setup, name badges, and check-in
    • Partner with the communications team to execute event/program communications
    • Liaison with speakers, award recipients, and other participants
    • Maintain Alumni Network renewals and onboarding processes, ensuring accurate records and timely communication

• Responsible for event/program setup and teardown
  • • Welcome attendees, providing direction as necessary and answering questions
    • Manage check-in, preparing, and assisting attendees with name badges 
    • Set up TAI banners, name tents, AV and other displays
    • Maintain accurate records of attendee names and companies for event data management and post-event follow-up
    • Gather and return all TAI materials post-event, ensuring the venue is left clean and orderly

• • Contribute to the overall success of events/programs by proactively addressing general needs and anticipating challenges

Committees and Roundtables Coordination

• • Act as the primary liaison for committees and roundtables
  • Schedule committee and roundtable meetings, coordinating with chairs and participants
  • Manage logistics, including video conferencing and/or venue booking, F&B, and agenda development
  • Maintain meeting minutes and distribute them to relevant stakeholders

Key Qualifications

• Proven ability to create positive experiences with a proactive, customer-first mindset
• Strong organizational skills and attention to detail with the ability to manage multiple projects simultaneously 
• Ability to work independently while maintaining effective collaboration within a small team setting
• Demonstrated experience in event management, with at least one year of relevant experience preferred
• Self-starter with a strong drive for the continuous evolution of event and program experiences
• Flexibility to adapt to changing priorities and proactively anticipate needs
• Demonstrated ability to think on your feet, troubleshoot effectively, and anticipate challenges to ensure seamless event execution
• Effective verbal and written communication skills
• Proficiency in Google Workspace (Docs, Sheets, Slides, etc.); CRM experience is a plus

If you don’t meet every qualification, we still encourage you to apply—we value diverse experiences and perspectives and believe the right candidate can grow into the role.

Work Environment

• • This role is in-person at the TAI office in Des Moines, Iowa
  • Occasional physical requirements included in event setup and teardown
  • Requires availability to work some early mornings and evenings during event periods
  • Occasional statewide travel required for onsite event support

Application Process

Interested candidates should submit a resume, cover letter, and any relevant event portfolio materials to hiring@technologyiowa.org. Applications will be reviewed on a rolling basis until the position is filled.